Privacy Policy
Effective Date: 2025
Website: https://www.mainhrug.com
Entity: MainHR Uganda (“MainHR”, “we”, “our”, “us”)
1. Introduction
MainHR values your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, engage our HR services, or participate in our community initiatives such as the MainHR Tribe.
We are committed to handling all personal data responsibly and in accordance with the Data Protection and Privacy Act, 2019 of Uganda, as well as internationally recognized best practices in data privacy and HR management.
2. Information We Collect
We may collect the following categories of information depending on how you interact with us:
a) Information You Provide Directly
- Contact details (name, email, phone number, organization, role) when submitting contact forms, service inquiries, or joining the MainHR Tribe.
- Employment-related information when submitting applications through our recruitment or psychometric platforms.
- Billing and company details when purchasing or subscribing to our HR services.
- Testimonials, feedback, or survey responses voluntarily provided.
b) Information Collected Automatically
- Website usage data such as IP address, browser type, operating system, device information, and pages visited.
- Cookies or similar technologies used to analyze website traffic and improve user experience.
3. How We Use Your Information
We process personal data only for legitimate business purposes, including to:
- Deliver HR and consultancy services you have requested.
- Facilitate recruitment, psychometric, or leadership profiling services.
- Communicate with you about your inquiries, service updates, or HR opportunities.
- Administer the MainHR Tribe community and its member communications.
- Comply with legal, regulatory, and contractual obligations.
- Improve our website functionality, security, and user experience.
We do not sell or rent your personal data to any third party.
4. Data Sharing and Disclosure
Your information may be shared only when necessary:
- With authorized MainHR staff and consultants who require it to perform their duties.
- With trusted third-party vendors or technology partners (e.g., email or hosting providers) who process data on our behalf under confidentiality agreements.
- When legally required by court order, government authority, or to comply with applicable laws.
In all cases, we ensure appropriate safeguards are in place to protect your information.
5. Data Retention
We retain personal data only as long as necessary to fulfill the purposes for which it was collected or to comply with legal, tax, or contractual obligations.
After this period, data is securely deleted or anonymized.
6. Your Rights
Under Uganda’s Data Protection and Privacy Act, you have the right to:
- Access your personal data held by us.
- Request correction or deletion of inaccurate or outdated information.
- Withdraw consent for non-essential processing (e.g., marketing communication).
- Lodge a complaint with the Personal Data Protection Office (PDPO) if you believe your rights are being violated.
Requests can be submitted to: privacy@mainhrug.com
7. Data Security
MainHR employs reasonable administrative, technical, and physical measures to protect personal information against unauthorized access, alteration, disclosure, or destruction.
These include secure servers, encryption protocols, access controls, and regular system reviews.
8. Cookies and Tracking
Our website uses cookies to improve functionality and analyze site performance. You can choose to accept or reject cookies in your browser settings, though some site features may not function optimally if cookies are disabled.
9. External Links
Our website may contain links to external sites such as partner organizations, job portals, or community platforms. We are not responsible for the privacy practices or content of these third-party websites.
10. Children’s Privacy
MainHR does not knowingly collect or process personal information from individuals under 18 years of age unless it is part of a lawful internship, mentorship, or youth HR development program conducted with proper consent.
11. Policy Updates
We may revise this Privacy Policy periodically to reflect legal, operational, or technological changes. Updated versions will be posted on this page with a revised “Effective Date.”