Job Description/Requirements
Required Qualifications
- Bachelors in Business Administration, Transport Management and Logistics, or a related field.
- Auto mechanics, certification in Fleet Management, Defensive Driving, or Vehicle Maintenance is are added advantages.
- At least 3-5 years’ experience in fleet management, preferably in an NGO, training institution, or transport-focused
organization.
o Valid driving license (preferably Class A, B, CM) and excellent driving history.
- Experience working with maintenance workshops, procurement processes, and insurance claims handling.
- Oversee the day-to-day management, scheduling, and deployment of vehicles used in the training programs.
- Ensure all training vehicles (motorcycles, light vehicles, trucks, buses, etc.) are available, functional, and fit for purpose
according to training needs.
- Plan and coordinate vehicle use to maximize efficiency and availability for both practical training and examinations.
- Coordinate, support the uptake of new trainees and schedule training programs
- Develop and implement preventive maintenance schedules for all vehicles, including regular servicing, safety inspections, and
technical checks.
- Identify, manage, and coordinate timely repairs and servicing with trusted workshops and service providers.
- Maintain detailed service records and history for each vehicle in the fleet.
- Ensure all vehicles comply with Ugandan traffic laws, insurance requirements, licensing, and regulatory standards.
- Conduct regular vehicle safety inspections and immediately address any defects or safety concerns.
- Promote and enforce road safety standards among instructors, trainees, and other drivers.
- Prepare and manage the fleet operations budget, ensuring efficient allocation and use of resources.
- Monitor fuel usage, maintenance costs, and vehicle depreciation to control operational expenses.
- Implement cost-saving initiatives without compromising safety and quality.
- Maintain an up-to-date inventory of all fleet assets including vehicles, spare parts, and accessories.
- Keep accurate records of vehicle movements, mileage, fuel consumption, servicing schedules, and incidents.
- Ensure tracking systems (GPS or manual logs) are used effectively for fleet monitoring.
- Supervise driving instructors, trainee drivers, and mechanics when interacting with the fleet.
- Provide technical advice and guidance on vehicle handling, maintenance practices, and defensive driving principles.
- Conduct induction and periodic refresher sessions for staff and trainees on fleet safety procedures.
- Develop and implement a system for reporting, investigating, and documenting accidents, damages, and near misses.
- Work with the insurance providers to ensure proper claims processing where necessary.
- Analyze incidents to identify trends and recommend corrective actions to prevent future occurrences.
- Work closely with the Head Project Management and Business Development to ensure that vehicle availability aligns with
training schedules.
- Advise on technical specifications for procurement of new training vehicles and driving aids (e.g., simulators).
- Participate in training sessions to teach basic vehicle maintenance, daily inspection checks, and safe vehicle operation
How to Apply